A certified copy is a true copy of a registered document issued and attested by the Sub-Registrar under Section 57 of the Registration Act. It is accepted as evidence in court and by banks in place of the original. You can apply at the Sub-Registrar office where the document was registered with the document number and year; we file the application, pay the per-page fee and deliver the copy to you.
When do you need a certified copy?
- Original deed lost or damaged — along with a police complaint and public notice, the certified copy becomes your working title document.
- Home loan or balance transfer — banks ask for certified copies of the previous chain of agreements.
- Court cases — certified copies are admissible as evidence under the Evidence Act.
- Society transfer, redevelopment or conveyance — older agreements of all flat owners.
- NRIs who need property papers abroad.
Documents required for certified copy
What to send us
- Document number and year of registration (or a photo of any old copy)
- Name of Sub-Registrar office (e.g. Haveli No. 11)
- Your ID proof (Aadhaar / PAN)
- Authorisation letter if you are not a party to the document
If details are unknown
- Property address, survey / CTS number
- Names of buyer and seller
- Approximate year of registration
How the certified copy process works
- Search
If you don’t know the document number, we search IGR records using property and party details.
- Apply
We file the application at the correct Sub-Registrar office and pay copying fees.
- Follow up
Our staff tracks the request at the office until the copy is signed and sealed.
- Verify
We check the copy for completeness before dispatch.
- Deliver
Scanned copy on WhatsApp/email and the original certified copy by courier.
Get your certified copy done without the guesswork
Send your details on WhatsApp. We share the exact document list and stamp-duty estimate before you pay anything.
What is Index-II?
Index-II is the Sub-Registrar’s index of registered documents for each property. It shows the type of document, market value, consideration, stamp duty, parties and registration date. Online e-search on the IGR Maharashtra website shows many recent Index-II entries, but banks and courts usually want a certified copy signed by the Sub-Registrar.
SRO Certified Copies & Index-II in Pune, Pimpri-Chinchwad, Mumbai, Thane & Palghar
We handle certified copy for clients across these cities. What differs locally:
| City | What to know locally |
|---|---|
| Pune | Registered at Haveli and Pune city Sub-Registrar offices; we draft, stamp and book the appointment. |
| Pimpri-Chinchwad | Registered at Jurisdictional Sub-Registrar office for Pimpri-Chinchwad (Haveli / Maval / Mulshi as applicable); we draft, stamp and book the appointment. |
| Mumbai | Registered at Mumbai City and Mumbai Suburban Sub-Registrar offices; we draft, stamp and book the appointment. |
| Thane | Registered at Thane district Sub-Registrar offices (Thane, Kalyan, Bhiwandi, Ulhasnagar, Ambernath); we draft, stamp and book the appointment. |
| Palghar | Registered at Palghar district Sub-Registrar offices (Vasai, Palghar, Dahanu and others); we draft, stamp and book the appointment. |
Frequently asked questions
How do I get a certified copy of a sale deed in Pune?
Apply to the Sub-Registrar office where the deed was registered, giving the document number and year, and pay the copying fee. We do this for you and courier the certified copy.
Can I get a certified copy without the document number?
Yes. We can trace it using the property address, survey or CTS number, party names and approximate year through IGR search records.
Is a certified copy as good as the original?
A certified copy is accepted as evidence of the contents of the registered document and is widely accepted by banks and courts. For a lost original, banks also ask for a police complaint and public notice.
How long does it take?
Usually 3–10 working days, depending on the office and the age of the document. Very old documents in archives can take longer.
Can someone else apply on my behalf?
Yes, with an authorisation letter and your ID. Documents in Book 1 (property documents) are public records and copies can be issued to applicants.
